When you’re thinking about a big event, whether it’s a major fundraiser or a convention, then you need a space that fits your needs. You may spend weeks or months planning the event, but many people forget or underestimate the potential for occupancy.
Too Big is Better than Too Small
Cost is always a major concern when you’re creating an event in the Illinois Valley. Generally, the smaller the venue the smaller the cost, but don’t cut yourself from more revenue. It’s generally a good idea to get a venue that’s a little bigger than what you actually think you might need. If you’ve done an event similar before, then you have an idea of how many people are coming, but don’t underestimate the power of variables. These are the unforeseen circumstances that you don’t account for.
Perhaps, the last event had a weather issue that caused fewer people to leave or there may have been another event in town that was drawing away some of your crowd. There are many factors that can impact occupancy. Don’t just get a venue that fits your needs, but one that exceeds your needs. It’s better to have a few open seats than turning people away at the door or having them crammed in like sardines.
A Flexible Venue is a better Venue
When you have many moving parts, it’s difficult to keep track of everything. You’re working with the venue on space and decoration. The caterer is calling about how much food he’s going to need to cook. You might have a rental company bringing props and other items to fill out the décor for the big night. Don’t work with four different people if you don’t have to. Event venues that offer multiple services can help streamline the planning process and keep everything under one roof. Celebrations 150 provides a superior venue, catering services and party rental.
Create a Relationship with the Venue
Once you have a venue that you like and provides everything you need, then stick with them. It’s always a good idea to create a solid business relationship with a venue because they understand your needs. If a venue has worked on the event for several years, then they have everything streamlined and know what problems can arise and how to fix them. A good relationship built on trust can make your event even more successful.
If you’re looking for the perfect place to host your Illinois Valley event, then look no further than Celebrations 150.
